Youth Board Responsibilities

Chair – The Chair is the leader of the YYB.  (S)he organizes the YYB, sets meeting dates, times, agendas, and communicates with the Program Director on a regular basis.   

Vice-Chair – The Vice-Chair takes the role of Chair when the Chair is not in attendance.  The Vice-Chair also carries another title, which will be his/her primary role within the YYB. 


Clerk- The Clerk keeps, organizes and reports on the volunteer records. The records will include a master list of all youth and adult volunteers, and a breakdown of the dates and hours that they have worked for each Y.A.H.O.O. season, (Spring and Fall.) The Clerk will produce a written report on all volunteer activity at the end of each season. 


Equipment Manager- The Equipment Manager is responsible for keeping the inventory of all necessary tools (rakes, brooms, buckets, tarps, clippers, etc) that belong to the Y.A.H.O.O. program.  The Equipment Manager is also responsible for keeping the clothing inventory and making purchase recommendations to the Program Director.  The Equipment Manager will produce a written report of the inventory status at the end of each season.  


Communications/Recording Officer- The Communications/Recording Officer (CRO) is responsible for contacting homeowners one week prior to the Y.A.H.O.O. work Saturday, to remind the homeowner that Y.A.H.O.O. is coming and ask if there are any special work requests.  This information is then passed on to the YYB. The CRO is also responsible for taking notes at the YYB meetings and sending these notes out to the YYB members following each meeting.  


Saturday Set-Up Manager- The Saturday Set-Up Manager arrives early each work Y.A.H.O.O. Saturday to set up the site, organize the distribution of rakes and tools and then stays after to  assure that all equipment is returned to its proper location following the return of all the work groups.    


Webmaster (Web Manager) – The Web Master is responsible for updating the Y.A.H.O.O. website prior to each season to prepare for that season, after each work weekend to reflect updated statistics and add photos, and throughout the year as necessary.  


Recruitment Officer (New) – The Recruitment Officer is responsible for bringing the Y.A.H.O.O. message and mission directly to the youth that make up Y.A.H.O.O.  This will be done through a mixed media method, (flyers, emails, oral presentations) and continuously throughout the year. The Recruitment Officer will work closely with the Press Secretary.   


Press Secretary (New) – The Press Secretary is responsible for creating and distributing press releases prior to each Y.A.H.O.O. season, following each Y.A.H.O.O. weekend, and following each Y.A.H.O.O. season. The Press Secretary will also coordinate with Sterling/Lancaster Community Television to produce informative programs about Y.A.H.O.O. and its volunteers in an effort to promote Y.A.H.O.O. and volunteerism.  The Press Secretary will work closely with the Clerk and the Recruitment Officer.



Saturday Morning Responsibilities: 

Chair – Coordinates the YYB and work efforts, fills in where needed. 


Vice-Chair – Stands in for Chair when (s)he not available. Monitors sign-in table to assure balanced distribution of volunteers. 


Clerk – Monitors sign-in table to assure balanced distribution of volunteers.  


Equipment Manager – In charge of clothing distribution, assists Sat. Setup Manager in distributing rakes and other tools.


CRO – Assures that the bags for each house have the proper items: first aid kits, binder, gift, response forms, and that the bags are placed in the barrels, then helps with organization of the volunteers and drivervisors. 


Saturday Morning Setup – Gets to shed early, unlocks shed, sets up cones, places barrels, sets up tables, signs and flags, then distributes rakes, and other tools. 


Webmaster -  Assists Equipment Manager with clothing distribution and helps with rakes and tools. 


Press Secretary – Takes photographs during setup, assists where needed, fills in if there are vacant positions.


Recruitment Officer – Assists CRO with the organization of volunteers and drivervisors, fills in where needed. 


Mandatory Attendance Requirements for the YYB-

·         Chocksett Recruitment Assembly

·         3 of the 5 Saturday work days.

·         4 of the 7 meetings (there will be two planning meetings, and one meeting each week.  The last meeting will be a combination weekly and wrap up meeting.)




*These reports will be formalized, documented and sent to the Recreation Department, the  Recreation Department Y.A.H.O.O. Board and the  town selectmen.


Copyright 2015, Sterling Recreation Y.A.H.O.O. Program